Print Audit Process

Before we start we need to know where your print set up is failing and where we can make savings and improve productivity.

Our 4 step process is designed to be simple and straight forward

Assess Design Implement manage

This is when we develop a detailed understanding of your current printing infrastructure and what you want to improve.

We use proven MPS audit methodology and software tools to access your printer fleet and how you print.

Our experienced MPS team will use your audit results to design a bespoke managed print solution to meet your stated goals including cost reduction, improved document security, carbon footprint reductions and increased productivity.

With over 20 years experience our managed print expertise makes implementation painless.

Implementation can include disposal and redeployment of existing equipment and includes full staff training on all aspects of the new services.

We conduct regular reviews and produce quarterly management reports to ensure that you know exactly how we are performing.


What you can expect from our managed print service

Step 01 Step 02 Step 03 Step 04 Step 05 Step 06 Step 07 Step 08 Step 09 Step 10
01 We measure and monitor your print costs
We will analyse your existing cost structure at an early stage - including the costs per page, user, device and workgroup - and then continue to provide regular reports once the service has been implemented. An essential first step is to measure and monitor the true (but often hidden) costs of creating and using documents. This helps you to understand exactly what gains have been made and where the potential exists to create further efficiencies.
02 We reduce costs
We streamline your company's print operations, reducing waste while making sure that you have the right equipment in the right place to meet the needs of your employees. Control is further improved by the timely supply of appropriate stocks of consumables and single-point monthly billing. The ultimate goal is to generate sustainable long-term savings as well as immediate cost reductions.
03 We improve productivity
You can expect substantial gains in productivity from your new document infrastructure and significantly fewer interruptions. Not only will your fleet be more reliable and better suited to the needs of your business but you will have access to faster workflows and more efficient technology that help everyone to work more quickly and productively.
04 We maximise ROI
Most organisations have, over time, acquired a wide variety of document systems of different makes and models. Many of these will be approaching or have exceeded their useful lifespan. Even modern machines are often deployed inappropriately and suffering from either under - or over - use. Our managed print experts will make sure that each printer and MFP is deployed for optimum productivity and that, where appropriate, new and more efficient devices and workflows are introduced to support the needs of each workgroup, yielding a maximum return on investment.
05 We implement with minimal disruption
Any change that we recommend to the way you create, manage and use documents in your organisation must first pass the test of A) does it make a real and sustainable difference in terms of cost savings and efficiency improvements, and B) can it be implemented with minimum disruption, seamlessly integrating with your existing processes to deliver the best possible return on investment.
06 We improve security
Even accidental interception of confidential information (documents left lying in a printer's output tray, for instance) can have unfortunate consequences. Deliberate attacks are even more dangerous. Our Managed Print Services gives you exactly the levels of security that you need, with solutions ranging from controlling access to each device right through to you providing a fully secure document infrastructure, complete with a detailed audit trail and the storage of data at a secure ISO certified cloud facility.
07 We reduce environmental impact
From equipment to toner, from manufacturing processes to packaging, reduced paper consumption, our managed print service will decrease your carbon emissions and reduce your impact on the environment.
08 We are proactive
Once the right equipment is in the right place we'll remotely monitor each device, watching for any signs which indicate that a potential problem is developing. This 'early warning system' lets us react to solve the issue before your staff can be inconvenienced by equipment failure and toner ordering is fully automated via email alerts.
09 We increase productivity
We provide a helpdesk 7am-7pm for all print related issues , no need for IT staff to deal with any print related issue just call us. Plus, we offer a full range of installation, configuration, staff training and technical support services to completely remove the burden of supporting your printing services.
10 We have the expertise
Unlike may other companies we specialise in managing printers. Established over 20 years ago, we have built our success on two core values: product independence and customer service. Our expertise lies in managing print and copy environments to help businesses large and small cut costs and increase productivity.

Please contact us for further information on print audits:
0800 526 716 .

Printer Services